Introduction

This statement is made pursuant to s54 of the Modern Slavery Act 2015 and sets out the steps that Efficient Infrastructure Solutions (hereafter EIS) has taken, and is continuing to take, to make sure that modern slavery or human trafficking is not taking place within our business or supply chain.

Modern slavery encompasses slavery, servitude, human trafficking and forced labour. EIS has a zero tolerance approach to any form of modern slavery. We are committed to acting ethically and with integrity and transparency in all business dealings and to putting effective systems and controls in place to safeguard against any form of modern slavery taking place within the business or our supply chain.

About the Organisation

EIS provides IT and AV professional services to Public and Private sector clients throughout the UK and Ireland. EIS employs approximately 16 permanent staff.

Our policies on slavery and human trafficking

EIS is aware of our responsibilities towards our clients, partners, employees and suppliers. We expect all suppliers to EIS to adhere to the same ethical principles. We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our internal policies replicate our commitment to acting ethically and with integrity in all our business relationships.

Currently all awarded suppliers sign up to our terms and conditions of contract which contain a provision around Good Industry Practice to ensure each supplier’s commitment to anti-slavery and human trafficking in their supply chains; and that they conduct their businesses in a manner that is consistent with EIS’ anti-slavery policy.

We operate a number of internal policies to ensure that we are conducting business in an ethical and transparent manner. These include:

1. Recruitment policy. We operate a robust recruitment policy, including conducting eligibility to work in the UK checks for all directly employed staff, and equally for any subcontractors, to safeguard against human trafficking or individuals being forced to work against their will

2. Equal Opportunities. We have a range of controls to protect staffs from poor treatment and/or exploitation, which comply with all respective laws and regulations. These include provision of fair pay rates, fair terms and conditions of employment, and access to training and development opportunities

3. Safeguarding policies. We provide clear guidance so that our employees are clear on how to raise safeguarding concerns about how colleagues or people receiving our services are being treated, or about practices within our business or supply chain.

4. Whistleblowing policy. We operate a whistleblowing policy so that all employees know that they can raise concerns about how colleagues or people receiving our services are being treated, or about practices within our business or supply chain, without fear of reprisals

5. Standards of business Code of conduct. This code explains the manner in which we behave as an organisation and how we expect our employees and suppliers to act.

Our approach to procurement and our supply chain includes:

• Ensuring that our suppliers are carefully selected through our robust supplier selection criteria/processes
• Requiring that the main contractor provides details of its sub-contractor(s) to enable the EIS to check their credentials

• Randomly request that the main contractor provide details of its supply chain
• Ensuring invitation to tender documents contain a clause on human rights issues
• Using the standard Supplier Selection Questionnaire (SQ) that has been introduced (which includes a section on Modern Day Slavery)

Training

Advice and training about modern slavery and human trafficking is available to staff through our mandatory. It is also discussed at our compulsory staff induction training.

We are looking at ways to continuously increase awareness within our organisation, and to ensure a high level of understanding of the risks involved with modern slavery and human trafficking in our supply chains and in our business.

Last reviewed July 2023

Revised July 2022

Approved by Managing Director

Next review June 2024